Donation Policy
Effective Date: February 19, 2026
Purpose
This Donation Policy (“Policy”) is adopted by Beavers Charity (the “Organization”) to establish the terms and conditions governing charitable contributions made to the Organization, including donations made in connection with any fundraising campaign, appeal, event, or online giving portal operated by or on behalf of the Organization.
Scope
This Policy applies to all donations received by the Organization, whether made by credit card, debit card, ACH transfer, check, cash (if accepted), or any other method approved by the Organization. This Policy governs donor refund requests, restricted donations, campaign-designated donations, and accepted payment methods for donations exceeding certain thresholds.
Acceptance of Donations
All donations to the Organization are presumed to be voluntary, intentional, and final. The Organization reserves the right, in its sole and reasonable discretion and consistent with applicable law, to accept or decline any donation, including donations that present compliance risks, administrative burdens, security concerns, or restrictions that the Organization determines are impracticable or inconsistent with the Organization’s mission. Donations in excess of one thousand dollars (US $1,000.00) must be made by check or ACH transfer and will not be accepted through card-based online payment methods unless the Organization provides advance written authorization.
Refund Policy; Non-Refundability of Donations
Except as expressly permitted under this Policy, all donations are non-refundable. The Organization may, in its sole and reasonable discretion, issue a refund only when a donor submits a timely written request and the Organization confirms that the donation (i) was made accidentally, (ii) resulted from a duplicate transaction, or (iii) was processed in an incorrect amount. Any request for a refund under this Policy must be received by the Organization no later than thirty (30) calendar days after the date the donation was made or processed (whichever is later). Refund requests received after this time period will not be considered, and the donation will remain final and non-refundable. The Organization reserves the right to require reasonable documentation to substantiate the basis for any refund request, including transaction confirmations, bank or card statements, and identification of the donor.
Refunds approved under this Policy will be issued using the original method of payment when practicable, or by an alternative method selected by the Organization when necessary. The Organization is not responsible for processing delays caused by financial institutions, payment processors, or inaccurate donor-provided information. If a donation is refunded, the Organization may adjust, revoke, or void any donation acknowledgment previously issued related to that donation, and the donor is solely responsible for consulting a tax advisor regarding the impact of any refund on the donor’s tax reporting.
Restricted Donations & Inability to Fulfill Restrictions
If a donor imposes specific restrictions, conditions, or designations on a donation (including restrictions stated in a memo line, accompanying letter, electronic note, or any other communication), the Organization will use commercially reasonable efforts to honor such restrictions to the extent they are lawful, feasible, and consistent with the Organization’s charitable purpose and operational requirements. If the Organization determines, in its reasonable discretion, that it cannot fulfill a donor’s specific restrictions, conditions, or designations, the Organization may contact the donor to seek written agreement to modify the restriction, may decline the restricted donation (including returning funds where practicable), or may provide a refund to the donor in accordance with this Policy. Any refund provided due to an inability to fulfill donor-imposed restrictions is not guaranteed and will be determined based on the facts and circumstances, including feasibility and the timing of the donor’s request.
Use of Donations; Campaign Funds; Administrative and Marketing Expenses
Donations received by the Organization will be used for charitable purposes consistent with the Organization’s mission and applicable law. Donations made in connection with a specific campaign, charitable beneficiary, or identified individual (each, a “Campaign”) are intended to be used for the benefit of the charity or individual the Campaign is set up for, subject to applicable law and any donor restrictions that the Organization has accepted. The Organization intends that funds raised for a Campaign will be applied in good faith to support the stated charitable objective or the identified beneficiary. If circumstances change such that the original Campaign purpose cannot be fulfilled, the Organization may, consistent with applicable law and any accepted donor restrictions, reallocate such funds to a substantially similar charitable purpose that best advances the Organization’s mission.
The Organization may use a portion of donations, or other funds available to the Organization, strictly for administrative and marketing expenses necessary to operate the Organization, conduct fundraising, maintain programs, comply with legal and regulatory requirements, and communicate the Organization’s mission and Campaigns to the public. Any other organizational funds not applied directly to a Campaign purpose may be utilized for the benefit of expanding the Organization in order to continue and advance the Organization’s mission.
Prohibition on Private Benefit; Board and Officer Disbursements
No funds of the Organization, including donated funds, will ever be disbursed to any member of the Organization’s board of directors or officers as personal compensation, profit distribution, dividend, or similar private benefit, and no funds will ever be disbursed to any board member or officer for personal enrichment. Nothing in this Policy prohibits reimbursement of properly documented, reasonable, and necessary out-of-pocket expenses incurred on behalf of the Organization in furtherance of the Organization’s charitable activities, provided such reimbursements are made in accordance with the Organization’s written expense reimbursement procedures and applicable law.
Donor Communications & Contact Information
All communications regarding this Policy, including refund requests and restriction-related inquiries, must be submitted to the Organization in writing through the contact method designated by the Organization for donor support.
Beavers Charity
Attn: Donations Officer
Email: donations@beaverscharity.org
Mailing Address: [Insert Mailing Address]
Phone: [Insert Phone Number]
Tax Considerations
The Organization may provide written acknowledgments for donations as required by law or as a courtesy to donors. Donors are solely responsible for determining any tax consequences of a donation and for obtaining independent tax advice. The Organization does not provide tax, financial, or legal advice to donors.
Amendments & Interpretation
The Organization may update, amend, or revise this Policy at any time, and the version in effect at the time a donation is made will govern that donation unless otherwise required by law. This Policy is intended to be interpreted and applied in a manner consistent with applicable federal, state, and local law, and any determination made by the Organization under this Policy will be made in good faith and in the Organization’s reasonable discretion to protect the integrity of the Organization’s charitable mission.
Governing Law
This Policy shall be governed by and construed in accordance with the laws of the state in which the Organization is incorporated, without regard to conflict of laws principles, except to the extent superseded by applicable federal law.
Severability
If any provision of this Policy is determined to be invalid, illegal, or unenforceable, the remaining provisions shall continue in full force and effect to the maximum extent permitted by law.